The General Data Protection Regulation (GDPR) comes into effect on 25 May 2018 replacing the current Data Protection Act (DPA) in the UK and is applicable across the EU. Its purpose is to strengthen people’s data privacy rights. This privacy notice explains how we collect and treat any information given to us, the limited conditions under which we may disclose it to others and how we keep it secure.

You may contact the ITI Spanish Network in its capacity as Data Controller of the data under its powers, duties and liabilities, in accordance with the GENERAL DATA PROTECTION REGULATION (EU) 2016/679. The Data Protection Officer (DPO) for the ITI Spanish Network is Lisa Agostini, who can be contacted at coordinator@spanish-translators.org. We are registered with the Information Commissioner’s Office (ICO) as Data Controllers.

1. WHO ARE WE

The Spanish Network of the UK Institute of Translation and Interpreting, the professional association for practising translators, interpreters and language services businesses, comprises over 120 translators and interpreters who have Spanish and English as one of their language combinations. Most of us are based in the UK but we have members all over the Spanish-speaking world.

2. WHAT TYPE OF INFORMATION IS COLLECTED & WHY

Visitors to the website are not obliged to provide personal data. Nevertheless, anyone interested in our services can contact the network via the “Contact Us” tab on the website, and some personal data will need to be collected in order to establish communication. We collect, store and use personal data for the purposes of administering your membership of the network, providing and managing your access to the network website, including your details in our database of translation and/or interpreting service providers accessible to the public, inviting you to join our egroup run on the Yahoo platform, communicating with you regarding network-organised events, or to comply with legal requirements.

3. THE LEGAL BASIS

We hold data on our network members for legitimate interests, provided these interests do not override members’ rights or we have consent to do so.

4. WHAT PERSONAL DATA WILL BE COLLECTED

Personal data collected may include members’ name, telephone number, address, email address, IP address, gender, business/company name.

5. HOW LONG DO WE KEEP YOUR PERSONAL DATA

Data relating to fully paid-up members will be retained throughout the membership period, or for the length of time stipulated to comply with legal obligations.
Data relating to membership enquiries will be retained for up to six months. All email communications received by members of the committee will be deleted after seven years.
Data relating to lapsed or terminated memberships will be retained upon consent from those members wishing to continue receiving emails about network-specific events.

6. SHARING YOUR PERSONAL DATA

We do not use your personal data for marketing purposes. Your information will not be passed on to other organisations, but may be viewable by and accessible to members of the public via the search option in the website database. Your information will also be accessible to other members of the network. Other parties may have access to your personal data for administrative purposes, including the website and email hosting services. All these parties are GDPR-compliant.

7. YOUR RIGHTS AND OBLIGATIONS

We take all precautionary steps to guarantee the security, integrity and confidentiality of personal data in compliance with the GENERAL DATA PROTECTION REGULATION (EU) 2016/679, in relation to the processing of personal data and the free movement of such data. You are entitled to access, modify, erase or contest the personal data that we hold, in accordance with the above-mentioned EU regulation. Please send your request directly to the Data Protection Officer using the contact email address below, and we will act upon this as soon as possible, within a maximum of one month from the date of your request. Please contact Lisa Agostini on coordinator@spanish-translators.org if you have any concerns about how we process your personal data. You also have the right to lodge a complaint with the ICO, the supervisory body in UK.

The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
Helpline number: (+44) 0303 123 1113 - Website: https://www.ico.org.uk

8. SECURITY MEASURES

We take all possible precautionary measures to guarantee that your personal data is safeguarded. These measures include updates to computers and devices, the use of anti-virus software and firewalls, and back-ups of all personal data stored on the equipment used.

9. NOTE ABOUT COOKIES

Like many other websites, we use “cookies” to collect data. Cookies are small pieces of information sent to your computer (PCs, smart phones or tablets) and stored on your hard drive as you browse. They are used to remember when your computer or device accesses this website, and help it to operate effectively, and deliver a more personalised service. These cookies are not used to collect or record data on your name, address or other contact details. If you do not wish to use “cookies” you may disable this option in your Internet browser settings. “Cookies” can also be removed easily from your computer.

10. SOCIAL MEDIA FEATURES & LINKS TO OTHER WEBSITES

This website also includes social media links to third-party social media platforms (Twitter and Facebook). If and when data is collected in this way, its processing is governed by the privacy policy of the respective social media platforms. Our website may contain links to other websites run by other organisations. This privacy notice applies only to the ITI Spanish Network website. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from the ITI Spanish Network website.

25 May 2018